Conditions of Enrollment

Camp Buddies

You may request for your camper to be placed in the same group as a friend. Camp buddy requests must be same-gender and within one grade level of each other.

Waitlist

Behaviour Policy

Kumbuka Summer Camp strives to be a place that kids can call their own! To be this kind of place, we regularly remind the group to RESPECT our simple guidelines.

RESPECT each other – Everyone deserves to be treated fairly and kindly in a safe environment. We need to always consider our actions and take responsibility when necessary.
RESPECT ourselves – Everyone is valued and loved for who they are. If anyone ever feels otherwise, a leader is always available to listen.
RESPECT our space – We will show care for the space that we are in and around us so that others can enjoy their time as well. We should always respect the space regardless if it belongs to us or not.

Discipline Policy

We believe discipline begins with positive reinforcement. However, at times we may need to take corrective actions. We strive to be fair, consistent, and restorative. Our Discipline approach is guided by the 5Rs:

RECOGNIZE the children when they are doing well and celebrate their wins together.
REMIND the children what they are supposed to be doing rather than just focusing on the negative behaviour.
REDIRECT the children to another activity if the problem continues.
REMOVE the children from the situation and ask them to reflect on the situation before discussing with a leader how they can improve. Repetitive behaviours may require a conversation with parents for suggestions.
RETURN the children to the parents if all actions have been exhausted. Our goal is to ensure this never happens.

Inclusion Policy

At Kumbuka, we value diversity and respect people of all backgrounds and situations. We strive to provide an inclusive camp experience for all campers. However, because we rent our facilities, we may be unable to accommodate all requests. We will work with parents to ensure their child(ren) has the most barrier-free experience possible. However, we are unable to provide one-on-one support. We can accommodate support workers, but we may charge extra fees to cover their expenses (such as transportation and field trip fees).

We appreciate it if you call or email us before you register to discuss specific needs. By providing us with information about your child’s medical diagnosis, disability, sensitivities, learning style, etc., before the start of camp, we can work together to ensure your child has a positive camp experience. Any information shared with us through our intake form will only be shared with senior staff and your child’s primary camp leader. Information will be limited to the specific condition, sensitivities, and strategies for working with your child. Once we have determined we are suitable for your child, we will need you to complete the online registration before sending you the intake form.

Bullying Policy

At Kumbuka Summer Camp, we will not tolerate bullying. However, we understand that different people have different definitions and tolerance levels for bullying. Thus, we have adopted the following definition, provided by SFU1 and StopBullying.gov2: “Bullying is any type of unwanted physical, verbal, social or psychological behaviour that results in humiliation or intimidation while cyberbullying is bullying electronically. In order to be considered bullying, the behaviour must include an imbalance of power and be repeated over time. Some common examples of bullying include:
Physical Bullying: Hitting, poking, pinching, chasing, shoving, destroying or stealing belongings, etc.
Verbal Bullying: Name-calling, spreading rumours, threatening, making negative references about someone, etc.
Social Bullying: Scapegoating, excluding others, humiliating others, etc.
Cyber Bullying: Using the internet, apps, or text messages to intimidate, put down, spread rumours, or make fun of someone, etc.”

When bullying is reported, we will take the following steps:
Staff will have a conversation with all parties involved to understand the situation and explain to the child displaying unacceptable behaviour how and why bullying is intolerable. S/he will be asked to apologize genuinely.
The incident will be recorded in the staff notebook. This will help establish possible patterns. Parents will be notified if there is a pattern.
Repetitive behaviour with minimal signs of improvement may require a further conversation with parents on additional steps to take. As a last resort, we may have to remove the child displaying unacceptable behaviour from our camp program.

1http://www.sfu.ca/camps/CampInfo/camp-rules.html
2https://www.stopbullying.gov/bullying/what-is-bullying

Payment Policy

A non-refundable deposit of $25 per session must be made to hold your spot.
**Final payment is due on, or before, the Thursday before your child’s week of camp**. Any remaining balances will automatically be charged to the card used during registration, unless prior arrangements are made with the Kumbuka Registrar.

Bounced Checks

If we receive a returned check from our bank for a payment you made, you will be invoiced for the original amount of the check plus a $25 bank fee. The payment of the invoiced amount will be due within 30 days of the invoice date. We will resubmit the original check once before sending the invoice and fee. We will not accept another check for the re-payment; you must pay with cash, money order, or a credit card.

Cancellation & Refunds

Cancellations must be made prior to the start of a session. A cancellation made on Monday will be considered a “no-show” and will be non-refundable. Your non-refundable $25 deposit will be held for all cancellations, including transfers. Any additional payments made will be refunded back to you.
Refund requests for cancelled sessions must be made in writing (kumbuka@bavubuka.org or 604-424-7373). Refunds of camp fees are not made for any campers departing early from camp for any reason, including health. If we are required to cancel our camps for any reason, families will receive a 100% refund for future weeks

Privacy Policy

Kumbuka Summer Camp (Bavubuka Foundation) is committed to maintaining the confidentiality, privacy, and accuracy of personal information it collects, uses and, discloses. We collect, use, and disclose personal data to meet your needs better, ensure the safety of children in our care, collect statistical data, satisfy government and regulatory obligations, and inform you about the program in which you are registered. We may contact you periodically to tell you about other programs, services, and opportunities that may be of interest and benefit you but will not sell or give your information freely to a third-party. You will always have the option to unsubscribe from our notices.

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